Description
Assists with ZOE International’s Accounting Department including but not limited to Accounts Payable, Journal entries and
other special projects as directed.
Supervisor: Accounting Manager
Status: Non-Exempt, Part time at 10-15 hours weekly
Pay Range: $20-$21/hour
Responsibilities
Accounts Payable Duties:
- Ensure proper approvals are received for invoices prior to payment
- Accurately code all invoices into QuickBooks, using the appropriate account numbers and classifications
- Process Employee Reimbursement Requests
- Collaborate with staff to accurately record company credit card transactions. Make sure all receipts are
turned in on time and code to the proper account numbers and classifications
- Maintain digital records of invoices and receipts
- Maintain Vendor Files and Form W-9s
Annual Duties:
- Yearly Filing of Accounts Payable into storage
- Yearly Compilation of Form 1099s to contract providers
- Assist with audits as needed
Other (as needed):
- Assist accounting department with, collecting, opening and sorting mail (incoming checks, etc.) twice per
week
- Process donor contributions utilizing Virtuous Donor System and QuickBooks
- Maintain receivable files
- Assist with donor processing and deposits as needed
- Assist with specialized donations such as stock options, professional services, gift cards, and gift-in-kind
donation tracking
- Send donor letters for in-kind donation receipts
- Assist with special accounting projects as needed
Desired Skills
- Excellent interpersonal communication skills, email and phone etiquette
- Exhibits integrity and confidentiality in handling confidential financial matters
- Excellent organization and attention to detail
- Exhibits ZOE’s Core Values
Experience:
- One year of accounting/bookkeeping related experience preferred, (non-profit a plus)
- Some accounting related coursework preferred
- Beginner/ Intermediate knowledge of MS Excel and Google Sheets
- Experience with QuickBooks preferred
Requirements:
- Physical requirements: sit for long periods of time, stand, and lift up to 25lbs
- Must be available for part-time work in Newhall, CA.
- Must be legally eligible for employment in the United States
